DATA PRIVACY NOTICE
Grace Christian Church 53 Mac Curtain Cork
Cookies are files with small amount of data that is commonly used an anonymous unique identifier. These are sent to your browser from the website that you visit and are stored on your computer’s hard drive.
Our website uses these “cookies” to collection information and to improve our Service. You have the option to either accept or refuse these cookies, and know when a cookie is being sent to your computer. If you choose to refuse our cookies, you may not be able to use some portions of our Service.
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Grace Christian Church, 53 Mac Curtain Street Cork is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. Children’s Ministry
- We use the personal data for the following purposes: –
- To administer membership records relevant to the children ministry at Grace Christian Church
- The personal data (including child registration photos), will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. There is no disclosure to a third party without consent.
- Online Photo/Video Use Policy:
- Including photos and videos online (on our website and social media sites) of members and events at Grace
- Christian Church is a privilege for us, and we intend to respect and honour it. Therefore:
- Photos/videos are almost always of people in public spaces, and/or at public events.
- We will not knowingly post anything that would be embarrassing, objectionable or hurtful to anyone in the photo/video.
- We do not identify children or younger youth by name in the photos/videos we post online. Adults and older youth may occasionally be identified only if prior permission is given.
- We will gladly remove any photo/video upon request. If you see a photo/video that includes you or your child and would like it removed from our website and social media sites, please call 021-4552117 or notify the site administrator with the details at firstname.lastname@example.org
How do we process your personal data?
Grace Christian Church, Cork complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: –
- To administer membership records;
- To fundraise and promote the interests of the charity;
- To manage our employees and volunteers;
- To maintain our own accounts and records (including the processing of donations & gift aid applications);
- To inform you of news, events, activities and services running at Grace Church, using platforms such as email, prayer focus on our Facebook page, WhatsApp, & SMS.
When you register on our Church database and voluntarily provide information in response to questionnaires or download forms, or to register for newsletters or start or contribute to petitions. (this includes your name, email address, photos and any other details asked for and which you provide)
5. What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about Church events.
- Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: the processing relates only to members or former members (or those who have regular contact with it, in connection with those purposes); and o there is no disclosure to a third party without consent.
- Sharing your personal data Your personal data will be treated as strictly confidential and will only be shared with other members of the Church to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the Church with your consent.
- How long do we keep your personal data? We will keep your personal information for only as long as is necessary for the purposes for which it is processed. Some information has legal requirements for retention, for instance information associated with Gift Aid declarations which must be retained for 7 years. Should you ask us not to contact you, we will need to keep some limited basic information about you to enable us to comply with your request.
- Your rights and your personal data Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –
- The right to request a copy of your personal data which Grace Christian Church, Cork holds about you;
- The right to request that Grace Christian Church, Cork corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for Grace Christian Church, Cork to retain such data;
- The right to withdraw your consent to the processing at any time
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
- The right to lodge a complaint with the Data Protection Commissioner
- Children Under Thirteen Grace Christian Church does not knowingly collect personally identifiable information from children under the age of thirteen. If you are under the age of thirteen, you must ask your parent or guardian for permission to use this service.
- Further processing If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
10. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact Grace Christian Church: email@example.com 53 Mac Curtain Street, Cork.